Every Tom, Dick, and Harry has an app so we fill up our devices with them because we can. Who doesn’t have three messaging apps or five food ordering apps or four mapping apps on their phones? I’m ashamed to admit that I have 96 apps in my iPad storage folders and if I took all of them out I would be instantly distracted.
Of all the apps on my iPad, these are the ones that are fundamental to organizing life. The remaining 96 will remain in their folders. 🙂
CALENDARS are the Swiss Army knife of organizing. Before computers, we used all types of paper-based calendars but today’s digital calendars are more flexible. For example, I centralize most everything in Google calendar. It’s web based and syncs across all devices so it accommodates my budget, day job schedules, personal appointments, birthdays, anniversaries and a to-do list. Even blog posts are stored as events on Google Calendar.
A few words of caution…don’t fill up your calendar with irrelevant items or it will appear confused and feel uninspiring to take action on. I also recommend using one calendar for both work and personal activities to prevent scheduling conflicts with both.
EMAIL is still king for the transmission of images and documents, despite the popularity of texting. I use Gmail, by Google. It’s web based; syncs across all devices and is simple to use.
ADDRESS BOOK/CONTACTS used to be stored in Rolodexes or small address books but digital address books are much more versatile. Apple Contacts is the default address book database and it works with many other apps. Again, simple to use and syncs across all Apple devices. Throw that Roledex away.
NOTEBOOKS have evolved to include many of the above-listed functions but can be complicated to use. I’ve tried many note taking apps such as Evernote, Google Keep, Microsoft OneNote, even Apple’s own “Notes” but while Evernote excells at saving whole web pages for later reading, Google Keep is simple to use and syncs across all devices.
Depending on your operating system and personal preference, you may be using different brands of tools (like Yahoo, Microsoft, etc) but these four categories of tools are what I have found to be fundamental for organizing your life on a tablet or smartphone.
In the next post on simplifying life on one device, I’ll review what writing apps and rules I use to create a simple workflow for blogging and other social media.